RecoveryOS
RecoveryOS
A working brief prepared for Ohio legislative staff — explaining what Executive Order 2026-03D requires of recovery-housing operators, what it asks of county ADAMHS boards, and the documentation/audit infrastructure RecoveryOS / SoberBase operates to meet the mandate. Drop this link into a statehouse-office email; the page reads top-to-bottom as a professional policy brief.
For Ohio legislative staff: a plain reading of what the Order requires, who it covers, and what reporting cadence it sets — framed for policy review, not for operator staff use.
Executive Order 2026-03D establishes a single compliance mandate for every certified recovery-housing operator in the State of Ohio: documented, audit-ready operations across documentation, drug-testing, resident welfare, and financial accountability. The Order does not create new reporting categories; it sets a cadence and audit posture that the existing ADAMHS-board infrastructure is expected to run on.
Three operational elements define the mandate. Each is keyed to existing Ohio Revised Code authority (R.C. 5119.39 through 5119.396) and to the ADAMHS-board oversight role already in statute.
The effective date for full operator compliance is set for Q1 2027. Operators must demonstrate an audit-ready posture — documentation, drug testing, resident records, and financial reporting — by the compliance window established in the Order.
All recovery-housing operators operating in Ohio are in scope — both ORH-certified and uncertified. Operators under existing ADAMHS-board supervision are folded into the new reporting flow rather than moved into a separate reporting track.
Quarterly compliance attestations filed by every operator with the supervising ADAMHS board. ADAMHS boards in turn submit an annual aggregate report to DBH / OhioMHAS summarizing county-level compliance posture.
Four documentation lanes an operator must keep audit-ready — and the operational cadence the Order assumes under the existing R.C. 5119.39 framework.
The operator's standing obligation under R.C. 5119.39 is documentation of resident welfare, drug testing, house rules, and grievance procedure. Executive Order 2026-03D does not add to that list of categories; it sets the audit cadence and the demonstration posture under which those categories are reviewed.
An operator is expected to keep four documentation lanes present, current, and exportable on demand: house documentation, mandatory daily / weekly compliance artifacts, participant-resident records that survive probation or court review, and a financial ledger that holds up to rent-payments-paid scrutiny.
A quarterly attestation — formal certification by the operator's accountable principal — is then filed with the supervising ADAMHS board. The attestation is not a recount of what occurred; it is a statement that the documentation supporting each lane is current, and that the operator is prepared for an ORH or DBH review on request.
The Order's risk surface for the operator is the audit-trail gap. Operators running on paper documentation carry exposure that certified operators running on a tamper-evident compliance platform do not. RecoveryOS structure is built to close that gap lane-by-lane.
House rules, grievance procedure, MAT policy, and intake paperwork — present in a tamper-evident document binder with operator attestation on file.
Daily / weekly artifacts — drug tests, check-ins, incident reports — captured into a continuously-updated audit log rather than a monthly reconciliation.
Intake, supervision documentation, discharge — exportable for court / probation review without requiring a re-request cycle to the operator.
Rent collected, payment timing, NSF reports, and outstanding balance — reconciled and exportable to support both quarterly attestation and rent-collection proof.
The Order positions the ADAMHS board as the standing collection point for operator attestations — and the authority producing the state-level aggregate that reaches DBH / OhioMHAS.
Quarterly operator attestations route to the supervising ADAMHS board. ADAMHS boards are responsible for accepting the attestations, preserving the supporting documentation, and producing — on an annual basis — the aggregate compliance posture that reaches DBH / OhioMHAS and the statehouse.
The Order assumes ADAMHS boards in Ohio already have an oversight relationship with their ORH-certified operator pool, and that compliance review is a continuous posture. The ADAMHS oversight role is not a parallel reporting track; it is the canonical collection point for the executive-order mandate.
The Order does not shift a county's compliance framing from operator certification to incident-driven reporting. Operators remain accountable to the R.C. 5119.39 documentation framework, and ADAMHS boards remain the standing reporting authority for county-level compliance activity.
Documentation in scope ranges from routine daily / weekly compliance artifacts through house documentation, resident records, and the operator's annual ORH peer-review cycle. That data — collected quarterly, summarized annually — is the audit foundation the Order depends on.
The Order's county-level delivery expectation is that an ADAMHS board, in concert with its Alcohol, Drug, and Mental Health service network and supervising ORH or DBH counterparts, can produce the aggregate compliance posture for any county on demand — and that the data is current at the time of request.
The compliance operating system that meets the EO 2026-03D demand. Each capability below is a live documentation layer in the operator-platform — not a feature list — and is mapped to the operational cadence the Order sets.
Tamper-evident, audit-trail-bound documentation: house rules, MAT/G Good Neighbor Policy, grievance process, and intake paperwork — operator-attested.
Daily wellness check-ins captured into a continuously-updated compliance artifact stream — the evidentiary record the Order depends on at every ADAMHS or ORH review.
Chain-of-custody drug-testing log with date-stamped, time-stamped result capture — exported as the chain-of-custody artifact courts and probation require.
Rent collection, payment proof, and NSF records — captured as a rent-payments-paid ledger exportable into the quarterly attestation, audit, or court exhibit.
Full framework mapping for ORH, NARR, DBH, ADAMHS, and HIPAA available at /compliance.
If you're an Ohio recovery-housing operator, the right landing is the tier-pricing surface — operators get to a working account within the day. If you're an ADAMHS board or county procurement contact, the ADM-demo surface shows what an Enterprise License delivers to your county.
Legal framework: Governor DeWine's Executive Order 2026-03D (Ohio recovery-housing compliance mandate) · R.C. 5119.39–5119.396 · NARR Organizational Standards (v3.0) · ORH operating under authority of OhioMHAS as credentialing body. All compliance-infrastructure claims mapped to /compliance.