SoberBase
Judges, county contacts, and operators doing due diligence — here's exactly how SoberBase maps to ORH, NARR, DBH, ADAMHS Board, and HIPAA-grade infrastructure requirements.
Ohio Recovery Housing (ORH) certifies recovery residences through RHOADS. SoberBase supports the day-to-day operations that keep operators certification-ready. The boundary is clear: RHOADS certifies. SoberBase operates.
ORH certification is issued by RHOADS — SoberBase provides the operational infrastructure to maintain it| ORH Requirement Area | SoberBase Feature | Covered |
|---|---|---|
| Documentation & Recordkeeping Resident intake records, house rules acknowledgment, signed agreements | Intake Wizard + House Binder | |
| Drug Testing Protocol Scheduled testing per certification level, chain-of-custody logging, result documentation | Drug Test Scheduler + Compliance Dashboard | |
| Curfew & Attendance Monitoring Documented daily check-ins, curfew violation records | QR Check-In + Curfew Tracking | |
| Financial Records Rent ledgers, payment receipts, fee documentation | Rent Tracking + Payment History | |
| Incident Reporting Written records of incidents, disciplinary actions, violations | Incident Report Module | |
| Staff Certification Tracking CPR/first aid records, peer recovery support certifications, expiry monitoring | Staff Module + Cert Expiry Alerts | |
| House Policy Documents Good Neighbor Policy, house rules, medication policy, grievance procedures | House Binder Document Storage | |
| Audit-Ready Export Complete, organized documentation package for certification review | One-Click Compliance Export |
NARR defines four levels of recovery housing from peer-run (Level I) to clinical support (Level IV). SoberBase supports the documentation, oversight, and governance requirements across all levels where software applies.
| NARR Requirement | Level | SoberBase Feature | Covered |
|---|---|---|---|
| Resident Rights & Agreements Written agreements, house rules, grievance process | I – IV | Intake Wizard + House Binder | |
| Abstinence Monitoring Substance use testing documentation and scheduling | II – IV | Drug Test Scheduler + Logs | |
| Governance & Accountability Multi-house oversight, operator accountability records | II – IV | Org Dashboard + Multi-House View | |
| House Rules Enforcement Documented violations, warnings, and discharge decisions | I – IV | Incident Module + Resident Log | |
| Financial Accountability Program fees, resident financial obligations, receipts | II – IV | Rent Tracking + Payment History | |
| Wellness Monitoring Check-in routines, daily wellness observation records | III – IV | Check-In Module + Wellness Logs | |
| Medication Management MAT documentation, medication logs, policy compliance | III – IV | Medication Tracking Module |
Ohio Revised Code 5119.394 requires recovery housing operators to register with OhioMHAS and maintain documentation standards. SoberBase helps operators satisfy the operational requirements that support registry eligibility.
| R.C. 5119.394 Requirement | SoberBase Feature | Covered |
|---|---|---|
| Resident Intake Documentation Complete intake assessments, signed agreements, move-in records | Intake Wizard + Assessment Module | |
| Operator Registration Records Operator identity, house addresses, capacity documentation | House Management + Operator Profile | |
| Ongoing Compliance Documentation Continuous records demonstrating operational standards are maintained | Compliance Score + Audit Log | |
| Drug Testing Requirements Documented testing schedule and results per registry standards | Drug Test Scheduler + Result Logs | |
| Incident Reporting Obligations Written records of critical incidents, resident safety events | Incident Report Module | |
| Staff Qualifications Records of staff certifications and recovery coaching credentials | Staff Certifications + Expiry Tracking |
County ADAMHS Boards fund and oversee local recovery housing networks. SoberBase gives boards the jurisdiction-wide oversight tools they need — and helps operators meet the referral and reporting requirements under R.C. 5119.396.
| ADAMHS Requirement | SoberBase Feature | Covered |
|---|---|---|
| Multi-House County Oversight Aggregate reporting across all county-funded operators and houses | County Dashboard + Org Overview | |
| Jurisdiction-Wide Compliance Visibility Board-level view of compliance scores, incidents, and occupancy across all houses | Enterprise Dashboard + Analytics | |
| R.C. 5119.396 Referral Compliance Documentation that referrals originate from approved sources; county-certified operator verification | Resident Intake Source Tracking | |
| Bed Availability Reporting Real-time occupancy data for county placement coordination | Occupancy Dashboard + Bed Tracking | |
| Outcome Reporting Drug test pass rates, length-of-stay data, incident rates for funded operators | Analytics Module + Export Reports | |
| Court-Supervised Resident Tracking Progress reports for probation and drug court — R.C. §5119.396 compliance documentation | Court Portal + Supervision Reports |
SoberBase is built on HIPAA-grade infrastructure with encryption, access controls, and audit logging. Important: "HIPAA certified" is not a real designation — there is no HIPAA certification body. What matters is whether your platform's technical and administrative safeguards align with HIPAA requirements. Ours do.
We say "HIPAA-grade infrastructure" — not "HIPAA certified" — because the latter doesn't exist as a formal designationAll resident health information, drug test results, medication records, and personal data are protected by the following technical controls, aligned with the HIPAA Security Rule (45 CFR §164.312).
| HIPAA Security Rule Safeguard | SoberBase Implementation | Covered |
|---|---|---|
| Access Control (§164.312(a)(1)) Unique user identification, role-based access, automatic logoff | JWT Auth + RBAC + Session Expiry | |
| Audit Controls (§164.312(b)) Hardware/software activity records for PHI access and modification | Timestamped Audit Log (all writes) | |
| Integrity Controls (§164.312(c)(1)) PHI is not improperly altered or destroyed | Immutable Records + Tamper-Evident Logs | |
| Transmission Security (§164.312(e)(1)) PHI protection during electronic transmission | TLS 1.3 (all endpoints) | |
| Encryption at Rest (§164.312(a)(2)(iv)) Stored PHI is encrypted | AES-256 Database Encryption (Neon) | |
| Role Separation Staff access limited to assigned houses; no cross-org data leakage | Staff House Assignments + RBAC | |
| No Third-Party PHI Sharing Resident data is not sold or shared with advertisers or third parties | Operators Own Their Data |
SoberBase gives operators the documentation infrastructure to maintain ORH certification, satisfy state registry requirements, and demonstrate county-level accountability — starting at $26/house/month.